Team Administrator

TEAM ADMINISTRATOR 

LOCATION: UXBRIDGE (HYBRID WORKING 3 DAYS IN THE OFFICE PER WEEK)

EMPLOYMENT TYPE: 6 MONTHS FTC

PAY RATE: £42,000 PER ANNUM WITH 5% BONUS (PRO RATA)

Key responsibilities:

• This role is to take the administrative tasks off the UKI ROC team so they can focus on proactive activity

• Manage daily updates on new and existing projects / meetings

• You will need to be able to work on your own initiative, able to prioritise workload and efficiently maintain central admin records for the team.

• You will need to be highly organised, have an excellent command of the English language both written and oral and have a proven experience with Microsoft Outlook, Word, Excel and online portals (ERP systems will be a bonus)

Duties:

• Support Brand Leads, KAMS, HBMs and Head Office team (SP, RX & PO) 

• Support with all contracts and meetings – Peer to Peer and 3rd Party Meetings 

• Manage promotional material list with DHL - distribution and withdrawal

• Raise suppliers and management of payments

• Contract creation and management via Agiloft

• Administer access to online portals, keeping it up to date

• Support with Transfer of Value submission 

• Conference planning and support

• Maintaining database with training records

• ITC coordination and on-boarding

• Assist in drafting and revising confidentiality agreements and contracts

• To support the team in planning and preparing for meetings and presentations (HOC and Regional)

• Support the business in PR and Marketing activity in conjunction with the Communications Department. This activity may also include external enquiries.

• To assist in representing the Company to customers and stakeholders

• Provide efficient assistance to UKI ROC, including support with meeting logistics / communication, expense tracking vs budgets, PO generation, agenda and minutes management, catering requirements

• Manage Purchase order and Receipts for the UKI team

• Assist with functional meetings and take minutes and actions with follow through

• Printing and administration of documentation that requires signature

• Manage transport and logistics for UKI and function.

• Ensure a positive image of the UKI function through all communications and interactions, taking leadership for the updating and maintenance of the internal functional SharePoint sites, ensuring that information is kept up to date

Requirements:

• Communicative, organised, flexible and committed, you must have:

• Highest level of integrity and understanding of how to work in a confidential environment

• Experience working as an administrator in a marketing / commercial environment with experience of developing and implementing effective processes

• Pharmaceutical/ Lifesciences background is a plus

• CRM Management experience

• Excellent communication skills

• Able to converse appropriately, clearly and accurately with customers and colleagues

• Quick learner / Ability to self-manage workload & deadlines

• Educated to at least A Level or similar

• Proficient in Microsoft Office, including competency in Outlook, Word, PowerPoint and Excel

• Experience of working with E1 type systems (POs, invoices etc) SharePoint and Veeva systems an advantage

• Ability to work under pressure with multiple priorities, occasionally to tight deadlines

• Makes day to day decisions individually or collaboratively within immediate work area, ensuring peers understand decisions taken

• Sets high personal standards and has a desire for success

• Proactive with a focused and structured approach to work - although able to change direction if require

• Genuine team player with a supportive and helpful approach to all internal and external personnel